How much HVAC software costs in 2026
Most HVAC software costs about $30 to $300 a month for a small operation before add-ons, and per-user or per-truck pricing climbs as you grow. OptimizeIt starts at $39 a month on an annual plan ($49 month to month) for a solo operator, and Pro, which adds the 24/7 AI Voice Agent, is $239 a month ($299 month to month). Plans include 1 to Infinity seats, extra seats are a flat $25 a month, and every plan has 14-day free trial.
OptimizeIt plans and prices for HVAC
Here's what each OptimizeIt plan costs for a HVAC business and who it fits. Prices are per month for the whole account with the listed seats included. Annual plans save 20% over month to month.
Extra seats are a flat $25 a month on every plan.
AI credits pay for the AI work. A photo quote uses about 72 credits and an Opti chat turn about 6, and top-up packs start at $20.
Only Pro includes 300 AI voice agent minutes a month; Plus adds a business phone line. Ordinary phone minutes are separate from AI agent minutes.
Every paid plan includes a free, hands-on move of your customers and schedules from your old software.
Every plan starts with 14-day free trial. Full plan details are on the OptimizeIt pricing page.
| Plan | Annual / month to month | Seats included | AI allowance per month | Who it's for |
|---|---|---|---|---|
Starter | $39 / $49 | 1 | 300 AI credits | Solo operator working one trade |
Core | $79 / $99 | Infinity | 1,500 AI credits | Small team getting off paper and spreadsheets |
Plus | $159 / $199 | Infinity | 3,000 AI credits + phone line with 1000 phone min | Growing team that wants a business phone line with the software |
Pro | $239 / $299 | Infinity | 6,000 AI credits + 300 AI agent min allowance + 24/7 AI Voice Agent | Busy operation that wants the 24/7 AI Voice Agent answering and booking calls |
Public Pricing: What You'll Actually Pay
The platforms with transparent pricing in June 2026:
Sourced from each vendor's pricing page as of June 2026. Verify directly before purchasing.
Jobber: Core · $29 annual / $49 monthly · 1 user
Jobber: Connect · $99 annual / $139 monthly · 5 users
Workiz: Lite · Free · 2 users
Housecall Pro: Basic · $59 annual / $79 monthly · 1 user
Housecall Pro: Essentials · $149 annual / $189 monthly · 5 users
Jobber: Grow · $149 annual / $199 monthly · 10 users
Workiz: Kickstart · $187 monthly · per-tier
Workiz: Standard · $229 monthly · $55/additional user
Workiz: Pro · $270 monthly · 5 users base
Housecall Pro: MAX · $299 annual / $329 monthly · 8 users + $35/additional
OptimizeIt: Pro · $239/mo annual · $299/mo monthly
Jobber: Plus · $477 annual / $699 monthly · 15 users (AI Voice Agent included)
Demo-Required Platforms
These platforms don't publish pricing: ServiceTitan and FieldEdge both gate quotes behind a sales cycle, so the only way to get a real number is to sit through a demo. Plan for per-tech pricing on ServiceTitan that clears $400-$500/tech/month at scale, and a mid-four-figure monthly run rate on FieldEdge once you cross 10 techs.
Both require a demo cycle to get a quote. Expect a sales conversation focused on annual contract length, implementation services, and add-on modules.
ServiceTitan: Per-technician · $400-$500/tech/month at scale
FieldEdge: Tiered, demo · Mid-four-figures at 10+ techs typical
Hidden Costs Most Buyers Miss
The headline subscription is rarely the real cost. Watch for: Card processing fees. Housecall Pro charges 2.59% on card transactions. Jobber and others vary. At $50K/mo in card processing, the difference between 2.5% and 2.9% is $200/mo.
Per-user surcharges. Housecall Pro MAX adds $35/user above 8 users. Workiz Standard adds $55/user above the base. ServiceTitan is fully per-tech.
Signup fees. Some vendors charge $500-$2,000 setup/onboarding (Service Autopilot and similar). Ask explicitly during demo.
Annual contract requirements. ServiceTitan typically requires 12+ month commitments. Public-pricing tools often discount 15-20% for annual prepay vs monthly.
Add-on modules. AI Voice Agent on Jobber is only at Plus tier ($477+). Photo-to-quote on others may require third-party tools (ResponsiBid etc.).
Total Cost of Ownership at Scale
Here's roughly what each platform actually costs at 5, 10, and 15 techs:
The takeaway: per-user pricing scales fast. OptimizeIt Pro at $239/mo annual ($299/mo monthly) undercuts Workiz Pro at 3+ users and beats Housecall Pro MAX at any seat count while including 24/7 AI voice that those platforms don't have natively.
Workiz Lite (free): $0 (2-user cap) · upgrade required · upgrade required
Jobber Core: $29-49 (1 user) · upgrade required · upgrade required
Housecall Pro Basic: $59-79 (1 user) · upgrade required · upgrade required
Jobber Connect: $99-139 (5 users) · $99-139 + $29×5 ≈ $244 · $99-139 + $29×10 ≈ $389
Housecall Pro Essentials: $149 (5 users) · upgrade to MAX · upgrade to MAX
Jobber Grow: $149-199 (10 users) · $149-199 (10 users) · upgrade to Plus
Workiz Pro: $270 + $55×0 ≈ $270 · $270 + $55×5 ≈ $545 · $270 + $55×10 ≈ $820
Housecall Pro MAX: $299 (8 users) · $299 + $35×2 ≈ $369 · $299 + $35×7 ≈ $544
OptimizeIt Pro: $239/mo annual · $299/mo monthly · 6 seats included (+$25/seat)
Jobber Plus: $477 (15 users, AI included) · $477 (15 users) · $477 (15 users)
ServiceTitan: Demo (4-figures typical) · Demo · Demo
FieldEdge: Demo · Demo · Demo
How to Pick the Right Tier
Solo HVAC tech, just starting: Workiz Lite (free) or Jobber Core ($29-49/mo). Add a real platform once you're past 30 jobs/month.
2-5 techs needing transparent pricing: Housecall Pro Essentials ($149) or Jobber Connect ($99-139). Both cap at 5 users.
3-15 techs needing 24/7 AI voice for emergencies: OptimizeIt Pro ($239/mo annual, $299/mo monthly, 6 seats included, +$25/seat after). The only platform with native AI voice included in the plan price under $477.
10+ techs with deep enterprise dispatch needs: ServiceTitan or FieldEdge (both demos). Expect 4-figure monthly + 12-month contracts.
Multi-trade contractor (HVAC + plumbing + electrical): Jobber Plus ($477+) for AI Voice Agent + multi-trade flexibility, or Service Fusion ($208-627) for unlimited users across all tiers.
What to Ask in Every Vendor Demo
What's the per-user surcharge above the included tier?
Card processing rate and any monthly minimum?
Annual contract requirement?
Setup/onboarding fees?
AI voice agent included in base or add-on?
Photo-to-quote workflow native or third-party?
Sandbox or pilot period available before contract starts?
Frequently asked questions
How much does HVAC software cost per month?
$29 to $700+/mo on published pricing. Demo-required platforms (ServiceTitan, FieldEdge) typically clear four figures monthly at scale. Public pricing in June 2026: Jobber Core $29-49, Workiz Lite free, Housecall Pro Basic $59-79, Jobber Connect $99-139, Housecall Pro Essentials $149-189, Jobber Grow $149-199, Workiz Kickstart $187, Workiz Pro $270, Housecall Pro MAX $299-329, OptimizeIt Pro $239-299 (annual/monthly), Jobber Plus $477-699.
What's the cheapest HVAC software?
Workiz Lite (free for 2 users) or Jobber Core ($29-49/mo for 1 user). Both lack AI voice and HVAC-specific depth but work for solo operators.
Is ServiceTitan worth the cost?
For shops with 10+ techs doing $5M+ revenue, often yes. For shops under 5 techs, usually no, implementation overhead and per-tech pricing don't pay off until you've outgrown a generic CRM.
Do I have to sign a long-term contract?
ServiceTitan typically requires 12+ month commitments. Public-pricing tools (Jobber, Housecall Pro, OptimizeIt, Workiz) offer month-to-month with annual discount options.
What's the cheapest way to get 24/7 AI voice for HVAC?
OptimizeIt Pro at $239/mo annual ($299/mo monthly) is the cheapest platform with native 24/7 AI voice in the base price. Jobber's AI Voice Agent exists at Plus tier ($477+/mo).
How much do HVAC software hidden costs add?
Real annual spend including processing fees + per-user surcharges + onboarding + add-ons typically runs 2-4x the headline subscription. Budget accordingly.
Should I go annual or monthly?
Annual prepay saves 15-25% on most platforms. Worth it once you're committed to a platform; not worth it during evaluation.
Can I switch platforms mid-contract?
ServiceTitan contracts have early-termination penalties. Public-pricing platforms typically allow cancellation. Always read contract terms before signing.